Do you manage your time well when you are in your company? Many people say that time is money. If we used to say that, we still talk it more and more today. Why? Because it is a strong truth about our business. But beyond productivity and work, time, when well optimized, is synonymous of professional and personal organization.
I may be saying something obvious. And it really is. However, while obvious, many CEOs haven’t a healthy relationship with this time, which impacts in all aspects of life. I can say that I’m one of them, or rather, I used to be.
Due to the complexity of a large company, we, CEOs, have to deal with a number of issues throughout the day and week, right?
When I became CEO, I saw that I should manage my time better. This was the way I found to manage Quatenus and my routine in and out of it. I had a company and a family to deal with. So, I had to learn to manage my time without sacrificing the success of one or the other.
It was hard at first. After all, it was so much to work to do inside the company that I didn’t see time pass. When I used to look outside, I realized that was late at night (and very late). However, after I learned how to do my time management, I started having some benefits from it. The point that I want to emphasize here is that these benefits weren’t show up just to me, but also to my team.
The relationship with our time reflects in the company. I implemented an optimization culture among employees. Why? As I said at the beginning of the text, time is money too.
It is important to do time management and not waste it on unnecessary things. That’s the way it should be in every sphere of our lives, right? So to optimize your time, I will give you three tips that I use and work for me. Hope they can be helpful to you too.
Reduce your meeting time
Our leadership routine takes too much time in meetings. Every week I end up meeting with my clients, managers and investors. In addition, of course, I have to deal with internal meetings with my team. Do you know how much time we spend on these meetings? Did you already count?
A Harvard Business Review study found that 72% of a CEO’s time is spent on meetings.
It turns out that most of the time available for meetings could be cut in half.
Most meetings start out disorganized, and because of that, they are not objective.
Much of the time devoted to them is lost in a leisure, which is not always creative. My tip is: schedule meetings in advance, set the agenda beforehand and bring pre-established solutions.
This allows you to have speed in meetings, so that you can schedule for other functions or even advance in other meetings.
Delegate tasks for your team
To be successful in time management, it is important to delegate tasks. Don’t do everything with your own hands, okay? Your presence and involvement in the company must be constant, but, like any other employee, you need to work in team.
Do you know what I did? I trained my staff to become skilled and reliable. This doesn’t mean you should disappear. I, for example, always take time off during the week to work in the sales department, which I’m directly responsible for.
I give my team credibility and trust at the same time that I closely watch how the company is working, being available if they need me.
Time management needs discipline
As president of Quatenus I have an agitated routine (meetings, travels). For this reason, I work with well-structured planning, scheduling for most of the tasks I must perform. Working alone in my classroom is one of the activities that can’t be missed in my weekly schedule.
Without continuous interruption, I can focus better and make more strategic decisions. For me, it is crucial to maintain organization and discipline in this way.
It all comes down to planning. Define priorities for your day, week or even month. We should not sacrifice 24 hours a day for something that doesn’t need to be resolved immediately.
Another important point: the company will not stride if we aren’t well. Caring for your physical and mental health should also be a priority. With less stressed and more healthy, we better develop our role.
Now that you know a little about me, I want to know: how to you deal with your time inside the company?
This article was initially published on my Linkedin. If you want to access this and other content, click here.